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Privacy Policy

Effective Date: December 9th, 2025
Website: civicprofile.org
Organization: Civic Profile Project

1. Overview

The Civic Profile Project (“we,” “our,” or “the Project”) operates the website civicprofile.org, which hosts the Civic Profile, an interactive quiz designed to measure civic values, knowledge, and engagement.

We are committed to protecting the privacy of users and maintaining transparency regarding how information is collected, used, and stored. This Privacy Policy describes:

  • What information we collect
  • How we use that information
  • How information may be stored or shared
  • The rights users have regarding their data

By using this website, you agree to the terms described in this Privacy Policy.

2. Information We Collect

We collect very limited personal information. In most cases, users may interact with the Civic Profile without providing personally identifiable information.

2.1 Information You Provide Voluntarily

Users may optionally provide:

  • Name
  • Email address
  • Cohort or group affiliation (if participating in a classroom, program, or organized cohort)

Providing this information is completely optional and is not required to take the Civic Profile quiz.

2.2 Quiz Responses and Results

When a user completes the Civic Profile quiz:

  • The system processes quiz responses to generate a Civic Profile results page.

If a user chooses to share their results, the following may be stored in our database:

  • Quiz responses
  • Generated Civic Profile results
  • A unique identifier used to create a shareable URL

This storage occurs only to enable the creation and retrieval of a shareable results page.

If the user does not generate a shareable link, responses may not be permanently stored.

2.3 Analytics and Technical Data

We use limited analytics tools to understand website usage and improve functionality. These tools may collect standard technical information such as:

  • IP address
  • Browser type
  • Device type
  • Pages visited
  • Session duration
  • Referring websites

Analytics services used include:

  • Google Analytics 4 (GA4)
  • Google Tag Manager
  • Google Search Console

These tools use cookies and similar technologies to collect aggregate website usage data.

We do not use analytics data to personally identify individual users.

3. Cookies and Tracking Technologies

The Civic Profile website may use cookies or similar technologies for:

  • Website functionality
  • Performance analytics
  • Improving user experience

Users may configure their browsers to refuse cookies or notify them when cookies are used. Some site features may not function properly if cookies are disabled.

4. How We Use Information

We use collected information solely for the following purposes:

  • Generating and displaying Civic Profile quiz results
  • Providing optional shareable results links
  • Supporting cohort-based educational participation
  • Improving the website and quiz functionality
  • Understanding aggregate usage trends

We do not sell, rent, or trade personal information.

5. Data Storage and Security

We implement reasonable administrative, technical, and organizational safeguards to protect stored information from unauthorized access, disclosure, or misuse.

However, no internet-based system can guarantee complete security.

Stored data may include:

  • Optional name and email
  • Quiz responses (if saved for shareable results)
  • Generated Civic Profile results

Information is stored only for the operational purposes described in this policy.

6. Data Sharing

We do not share personal data with third parties, except in the following limited circumstances:

  1. Service Providers

We use trusted service providers for analytics and website infrastructure (e.g., Google Analytics). These providers process limited data on our behalf.

  1. Legal Requirements

We may disclose information if required by law, legal process, or government request.

  1. Institutional Research Context

If the Civic Profile is administered within an educational program, aggregated or anonymized results may be used for research, educational assessment, or program evaluation.

7. FERPA Considerations (Educational Context)

If the Civic Profile is used within an educational setting, such as a classroom or academic program, certain data may fall under the Family Educational Rights and Privacy Act (FERPA).

Under FERPA:

  • Student educational records must be protected.
  • Institutions administering the Civic Profile are responsible for ensuring compliance with FERPA requirements.

The Civic Profile platform is designed to collect minimal personally identifiable information, and participation data should only be associated with students where appropriate institutional consent and policies permit.

8. GDPR (European Union Users)

For users located in the European Economic Area (EEA), the following rights apply under the General Data Protection Regulation (GDPR).

Legal Basis for Processing

Data is processed based on:

  • User consent (optional name/email submission)
  • Legitimate interest (website analytics and functionality)

GDPR Rights

Users have the right to:

  • Access personal data
  • Correct inaccurate data
  • Request deletion of personal data
  • Restrict processing
  • Object to processing
  • Request data portability

Requests may be submitted using the contact information provided below.

9. California Privacy Rights (CCPA / CPRA)

Under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), California residents have the right to:

  • Request disclosure of personal information collected
  • Request deletion of personal information
  • Know whether personal information is sold or shared
  • Opt out of the sale of personal information

The Civic Profile Project does not sell personal information.

Requests regarding California privacy rights may be submitted via the contact information listed below.

10. Data Retention

We retain data only for as long as necessary to support the purposes described in this policy, including:

  • Maintaining shareable results pages
  • Supporting cohort participation
  • Conducting aggregate research or analytics

Users may request deletion of personal information associated with their participation.

11. Children’s Privacy

The Civic Profile website is not directed toward children under the age of 13.

We do not knowingly collect personal information from children under 13 without appropriate parental or institutional consent.

If such information is discovered, we will take reasonable steps to delete it.

12. Third-Party Links

The website may contain links to external websites. The Civic Profile Project is not responsible for the privacy practices of those websites.

Users should review the privacy policies of third-party services before providing personal information.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in technology, legal requirements, or project practices.

Updates will be posted on this page with a revised Effective Date.

Continued use of the website after changes constitutes acceptance of the updated policy.

14. Contact Information

For questions, concerns, or requests related to this Privacy Policy or personal data, please contact:

Civic Profile Project
Website: https://civicprofile.org
Email: [Insert Contact Email]

15. Academic Research and Institutional Review

The Civic Profile may be used as part of academic research, civic education programs, or institutional assessments conducted by universities, researchers, or educational organizations.

Where the Civic Profile is used for research purposes:

  • Data may be analyzed in aggregate or anonymized form to better understand civic values, civic knowledge, and civic engagement.
  • Personally identifiable information is not required to participate in the Civic Profile and is only collected when voluntarily provided by users.

If the Civic Profile is administered as part of a university research study, the project may be subject to review by an Institutional Review Board (IRB) or equivalent ethics oversight body.

In such cases:

  • Participation may be voluntary.
  • Participants may be provided with additional informed consent documentation by the administering institution.
  • Data may be used for scholarly research, publications, or educational analysis in accordance with applicable research ethics standards.

Any published research will use anonymized or aggregated data, and individual participants will not be identifiable.